Showing posts with label Microsoft Sky Drive. Show all posts
Showing posts with label Microsoft Sky Drive. Show all posts

Tuesday, May 7, 2013

Sync OneNote 2010 to Office Live or SkyDrive for Editing Anywhere


Do you enjoy the rich feature set of OneNote but prefer Evernote’s online syncing?  Here’s how you can get the best of both worlds with OneNote 2010 and the free Office Web Apps.

If need to take notes, create outlines, or store random things from your work and life, OneNote is a great tool that’s been part of Office since 2003.  OneNote is one of the least-known applications in the Office suite today, but is now included in all editions of Office 2010 so it’s available to more users than before.  Additionally, anyone with internet access can use the free OneNote Web App in Office Online.  Let’s look at how you can combine these offerings together so you can access your important notes from anywhere and collaborate with colleagues as well.


Getting Started

Office 2010 is designed around integration with the Office Web Apps, and OneNote seems to be the most integrated part.  In fact, when you create a new notebook in OneNote 2010, the default option is to create a Web notebook.
Add a name to the new notebook, and then if you haven’t integrated Office with your Live ID yet, click Sign In.

Enter your Windows Live ID email address and password, and click Ok.


After a few moments, you’ll see the folders from your SkyDrive and Office online account.  Select the folder you want to save the notebook in, and then click Create Notebook.  Select a private folder if you only want to access it yourself, or select a shared folder to share it with your friends or colleagues.


OneNote will now create the new notebook and connect to it online.

After a few moments, the notebook will open in OneNote.  You’ll be prompted to email a link to the notebook to someone, but if you created the notebook just for yourself, click No, Thanks.
Now, everything you enter in this notebook will be automatically synced with your Office Online account so you can access the notes from anywhere.  You can save any information you want in OneNote, and know it’ll always be accessible.  Note that synced notebooks have a globe icon on the notebook, showing that they’re saved online.


Sync Existing Notebooks

You can save an exiting notebook to the web as well.  Open the file menu, click the Share on Web link under the notebook you want to sync.  This will let you save the notebook online as above.

If the notebook was created in an older version of OneNote, you may need to convert it to 2010 format first.  Click the Upgrade button to begin the process.


Click Convert to 2010 in the dialog box that appears, then repeat the steps above to save it online.


OneNote and the Cloud

Once your notebook is synced, you can access it from your Office Online account.  Here you can view or edit your notes directly in your browser, even if you’re on a computer that doesn’t have OneNote installed.

If you’d like to open an online notebook in OneNote 2010, click the Open in OneNote button in the online editor.  Confirm that you want to open the document, and then after a few moments the notebook will download and open in OneNote.


The OneNote Web App allows you to simultaneously with other users, and this works with shared notebooks in OneNote 2010 on your desktop as well.  This is one area OneNote 2010 really shines.  Here we’re editing the same shared OneNote notebook in OneNote 2010 and in the OneNote Web App, each logged in with a different Live ID.  Whether you’re across the room or across the globe, this is a great way to collaborate with colleagues and friends.



Conclusion

OneNote 2010 is a great collaboration tool when combined with the Office Web Apps.  Whether you’re trying to keep up with the random things you find online or organize your notes for a research project, you can feel safe knowing that you’ll always be able to access your notes offline or online.


Link

Access Your Office Online Account










How to Install multiple Sky drive apps on your-my desktop

The short answer is "no, you can’t", but the longer answer is, “there is a way”.

If you have two Microsoft accounts (Windows Live IDs), you have a SkyDrive for each. The SkyDrive app on the desktop makes managing the files and folders in the SkyDrive as easy as any other folder. So you might want to have access to both right on your desktop.

You cannot install the SkyDrive app multiple times on the desktop, that simply does not work. There is a work-around, however, and once established, works just as you expect – two folders on the desktop, each accessing its own SkyDrive. Not only that, both get synchronized automatically.

Here is the how to install two separate SkyDrive folders on your desktop. Assumed here is that the computer is running Windows 7.

  1. Create a user account on your computer for the second Microsoft account. In this article I will call the original user “user 1” and new user “user 2” and the SkyDrive belonging to that user SkyDrive 2. User 2 can be a “Standard user” (and really should be).
  2. Switch to user 2. Start > power ?> Switch user 
  3. Start Internet Explorer, sign in with the user 2 credentials. Click SkyDrive in top menu.
  4. Click Get SkyDrive apps (navigation pane, bottom). Follow through and download and install the SkyDrive app.
  5. Switch back to user 1.
  6. Open Windows Explorer. Navigate to Local Disk > Users > user 2. This is the default location where the local SkyDrive folder is located.
  7. Right-click on the SkyDrive folder listing. Click on Send to in the drop-down menu and click Desktop (create shortcut).
  8. That’s it. You now have a desktop shortcut to SkyDrive 2, the one for user 2.
Note that I did not ask you to log out either user. So long as both users are logged in on your computer the synchronizing of the SkyDrive folders will proceed for both. Keep in mind that downloading and especially uploading of files takes considerable time as determined by your Internet connection.

Both folders will be accessible, of course, at all times, including when the Internet connection is not available. Synchronization will resume when the Internet connection is reestablished.